Office Administrator & Coordinator

Reports to: Executive Assistant to the President
Hours: Full-time (37.5 hours)
Location: Chelsea, London

Company Overview:

The Thrombosis Research Institute (TRI) is an independent academic research charity, with headquarters in London, dedicated to bringing new solutions to patients for the detection, prevention and treatment of blood clots. TRI is a renowned institution dedicated to advancing research in the field of thrombosis and cardiovascular health outcomes. TRI has a 50-year track record being at the forefront of thrombosis research, developing methodologies and testing innovations along the way. Today TRI remains one of the few academic institutes solely dedicated to working in thrombosis. Its pioneering research programme, across medical disciplines and across the world, continues to provide breakthrough solutions in thrombosis. It is and has always been academically independent, and its research is conducted according to the highest ethical standards. For further information, please visit: TRI website –

The Thrombosis Research Institute is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, or any other characteristic protected by law. We encourage candidates from all backgrounds to apply.

Key Responsibilities:

  • Provide general administrative support, including answering phone calls, responding to emails, managing office correspondence and assist in the preparation and distribution of internal and external communications
  • Assist in organising and coordinating meetings and conferences and manage logistics for in-house meetings and other special events
  • Responsible for reception desk cover as required and support to the facilities manager
  • Maintain up-to-date records, files, and documentation. Assist in data entry, filing, and record-keeping tasks to ensure accurate and accessible information
  • Support in arranging internal and external meetings along with taking minutes of meetings if required
  • Support in basic financial administration tasks, such as processing purchase orders, invoices, and maintaining accurate financial records
  • Assist in making travel arrangements for employees, including booking flights, hotels, and transportation as needed

Desired Skills and Experience:

  • Experience as an office administrator, office assistant, or in a relevant administrative role
  • Proficient in MS Office (Word, Excel, PowerPoint and Outlook)
  • Excellent interpersonal skills
  • Self-motivated and enthusiastic
  • Organised with an eye for detail and accuracy
  • Strong written and verbal communication skills

To apply: Please use the ‘APPLY NOW’ form or submit your cover letter and CV by email to

Posted on: 8th February 2024
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